Were you aware that implementing a strong onboarding procedure can increase employee retention for new hires by an impressive 82% and elevate productivity by more than 70%? A successful new hire training process is essential, not only for the personal development of the individual but also for the overall success of the organization. A carefully designed onboarding experience can have a substantial influence on both employee retention and productivity, laying the foundation for a mutually advantageous relationship.
For employers aiming to instigate change, we have compiled a straightforward checklist to assist you in navigating the onboarding process.
What are the steps of new hire onboarding?
- Preparation Phase:
Before the new employee’s commencement, it is crucial to complete administrative tasks, such as finalizing paperwork, arranging workstations, and scheduling introductory meetings. Additionally, it is important to plan detailed agendas for the first day and week. This thorough preparation, as emphasized by Gallup, goes beyond procedural formality; it is a strategic move that significantly increases employee retention by 82% and boosts productivity by over 70%. - Pre-boarding Stage:
This stage is designed to alleviate first-day nerves and enhance engagement. It involves connecting with the new hire to understand their expectations and confirming the completion of necessary formalities. Clear instructions are provided regarding reporting structures, ensuring paperwork and work equipment are in order. New hires also receive an overview of the company’s culture, benefits, and policies, providing insight into the organization’s values and environment. - First-Day Activities:
The first day is a significant milestone, beginning with introductions to the team and company-wide announcements. Ensuring the new hire has all necessary work tools and aiding in their setup is crucial. Pairing them with a mentor or onboarding buddy creates a supportive and welcoming atmosphere, contributing to a positive first impression. - First Week Goals:
In the initial week, spacing out onboarding tasks is vital for a successful start. Collaboration with the manager to create a clear 30-60-90 day plan provides a roadmap for the new hire’s initial months. Assigning the first task or project immediately helps them immerse themselves in their role. Reviewing company policies, legal requirements, and HR procedures ensures they are well-informed and on track. Providing training materials for tools and software, along with networking meetings, aids in team integration. The first week is critical, with 86% of new hires deciding their stay-or-leave within the first six months, according to the Aberdeen Group’s survey. - 30-60-90 Day Plan:
Monitoring the new employee’s progress within the first 90 days is crucial. Regularly reviewing the 30-60-90 day plan ensures they are on the right track. Tailored training specific to their role and the company is essential for their development. Encouraging networking and collaboration builds relationships and integrates them into the team. Crafting a long-term professional development plan sets them up for ongoing growth and success, crucial for quickly boosting their productivity within the company. - Six-Month Check-In:
At the six-month mark, a pivotal check-in is warranted. Evaluating the new hire’s progress with their development plan, identifying any new skills needed, and updating the plan accordingly is essential. Addressing gaps with additional training, encouraging ongoing networking, and providing access to necessary resources contribute to their continued success.Gathering feedback on the onboarding process is a vital checkpoint to ensure full integration and optimal performance, solidifying their place within the company.
Bottom Line
A comprehensive onboarding process, encompassing these steps, is instrumental in cultivating a productive and satisfying work environment for new hires. From initial preparation to the six-month check-in, each phase plays a critical role in ensuring the new employee’s successful integration into the company. By meticulously adhering to this checklist, organizations not only enhance employee retention and productivity but also establish a robust foundation for long-term success and a positive workplace culture.
SW HR Consulting has been helping companies to build their teams and values for over 10 years. Contact us to find out more about our unique hr outsourcing services and see how our expertise can benefit you.
